How to create an online fund for a group gift

Organising a group gift sounds like a great idea. In practice, it can quickly get complicated: who starts the fund, how do you remind late contributors, who holds the money, and how does everyone know where things stand?

Here’s how to keep it simple and do it well.

Why use a group fund instead of direct bank transfers?

When everyone transfers money directly to the organiser, that person has to:

• Keep track of who has paid and who hasn’t
• Manually remind late contributors
• Pay money upfront if the target hasn’t been reached in time
• Handle any refunds if the gift ends up costing less

A centralised fund solves all of this: everyone can see the progress, the organiser doesn’t have to advance any money, and everything stays transparent.

When to use a group fund

• A birthday gift for a friend
• A group gift for a wedding or civil partnership
• A leaving gift for a colleague
• A new-baby gift
• Funding a shared activity or group outing

How to create a fund on Togezer

Togezer lets you create a fund directly within an event or as a standalone fund:

1. Create an event (or open the Funds tab).
2. Activate the fund and set a target amount.
3. Share the link with participants.
4. Everyone contributes at their own pace — you can see in real time who has contributed and the total collected.
5. Once the target is reached, you can transfer the money to the organiser’s account.

How to send reminders without making things awkward

The trickiest part is reminding people who haven’t paid yet. A few simple rules:

• Wait 5 to 7 days before sending the first reminder.
• Send a private message rather than posting in the group — nobody likes being called out publicly.
• Keep it factual: "The fund is at 80%. We’re aiming for €200 for the gift, so feel free to contribute whenever you can!"
• Set a clear deadline from the start.

What if the fund exceeds the target?

Great news! You have several options:

• Upgrade the gift.
• Add a gift card.
• Use the extra money for a meal or another activity.
• Return the surplus fairly to everyone.

Togezer — create your group fund in 2 minutes, for free.